The 27th ACWW Triennial Conference is set to converge in Chennai in India from 26th September to 2nd October 2013. This Conference is very significant, as it is only the third ACWW Triennial Conference to be held in a developing country. The first ever was the 8th Triennial Conference held in Ceylon, now Sri Lanka, in 1957.
The Triennial Conference is the highest decision making body of ACWW and the conference days involve the election of the incoming Board, selection of Committee members, discussion and voting on Resolutions and Recommendation proposed by members societies, a tour day, educational workshops, and plenty of fun and laughter! Please read Henrietta Schoeman's (ACWW Finance Committee member) article on 'Why attend a world conference?’
|Triennial Conference information below | Click title to open and close articles.|
Why attend a Triennial Conference?
To find out more about ACWW’s Triennial Conferences please read the following articles:
How do I Register for Conference?
The registration form, with all of the details regarding pricing, payment methods and deadlines and a draft programme of events, is available to download here. Please email to firstname.lastname@example.org, or post to ACWW, Mary Sumner House, 24 Tufton Street, London, SW1P 3RB
Will I receive a Registration Number and when will I need it? You will receive a pink copy of your registration form in your registration pack, on it you will find a number stamped on the right top corner. This pink paper with the number on it will be required in order for you to pick up your voting registration packet at conference. If you want to speak during a plenary you will be asked to say your registration number and name before any comments can be made. You will also need this number in order to make a hotel reservation – either online or through the booking form in the April – June 2013 issue of the Countrywoman magazine. Your registration number is very important.
What does the Conference Fee include?
The registration fee covers lunch and dinner (27th September-2nd October)on each official conference day, teas, excursion/tour day, the Celebration Dinner, workshops and all plenary sessions. On the registration day, 26th September, lunch or dinner will be provided depending on which registration session you attend: 10am-1pm or 3pm-6pm. Delegates are responsible for their own travel to and from Chennai and accommodation.
What about Spousal Tours?
Information on Spousal Tours, for those accompanying official Conference attendees/delegates, is available to download here.
Booking a Hotel
Go to www.acwwindia2013.com or the Countrywoman magazine for details and forms. To help you with making a decision on your accommodation, please find below a map with all official hotels pinpointed.Please note: The Daughters of Mary Immaculate (conference organisers) are using a third party company (ICE) to run the hotel bookings. This company have block booked rooms for delegates and arranged special discounted rates. In doing this they need the full amount paid upfront by each delegate as they are in effect booking the hotel for you. It would not work to pay the remainder of the balance at the hotel as the arrangements have been made previously at company level.
Map of Hotels in Chennai
To find out more about the hotels, prices and how to book, please visit www.acwwindia2013.com
|View Chennai hotels in a larger map|
When can I register at the Conference?
Conference registration takes place on Thursday 26th September at the Conference Venue – the Chennai Trade Centre.
There will be 2 registration sessions. One will run from 10am-1pm and the other will run from 3pm-6pm.
To enable delegates to attend either one of the sessions, a shuttle service will operate from the official hotels so that delegates will arrive at the beginning of their chosen session. A return shuttle service will operate at the end of the session. Pick-up times for each hotel will be released closer to the Conference.
If you decide to register in the morning, lunch will be provided at the Conference venue. If you are registering in the afternoon, dinner will be provided.
Getting around in Chennai
“How will I get from the airport to my hotel?” You will receive a ‘Travel and Special Needs Form’ in your registration pack. On the form it will have information for you on transportation and it also asks if you have any dietary requirements. This form has to be returned to the Host Society and NOT Central Office.
“How will I get to the Venue from my Hotel?” There will be buses that will transport you to and from the venue and your hotel (as long as it is an official hotel booked through www.acwwindia2013.com or through the booking form in The Countrywoman magazine).
Will I need a Visa?
This will depend on where you are located in the world. An invitation letter from the Host Society for your Visa will be included in your registration pack along with a copy of your registration form.
Check with your travel consultant to make sure you have all the information you need and if a Conference or Tourism Visa will best suit your needs. We have ‘Political Clearance’ letters available from Central Office if you require these to support your application.
Information about Chennai
If you would like to know more about Chennai, why not read Father Arul's (Host Society Leader), article on 'The Charms of India'.
Worldwide Bring & Buy Sale at the Conference
At the 2013 Triennial Conference, ACWW's Finance Committee is organising a 'Worldwide Bring & Buy Sale' to raise funds. Small, light crafts, souvenirs, scarves and costume jewellery that other delegates from around the world would appreciate are requested. The committee is asking societies in each Area to collect items, which would be sent with their delegates. Any funds raised will go to ACWW's Pennies for Friendship fund.
As tables will be set up in the different Areas on different days, the Finance Committee are seeking volunteers who can help out on each of these days.
To offer your assistance or if you require any additional information, please email email@example.com, or call +44 (0)207 799 3875 and we will be happy to pass your details onto Margaret McMillan, ACWW Finance Committee member, who is organising this event.
The competition for the Conference is to make a re-usable shopping bag out of recycled material. It can be made in any medium, the size no bigger than 16 ins x 14 ins (40.5cm x 35.5cm), excluding the handles.
This competition ties in with ACWW’s Agriculture Committee’s commitment to promote the use of re-usable shopping bags, to stop the use of plastic bags and reduce the use of packaging.
The bags will all be displayed at the 2013 Triennial Conference, where there will be a people’s choice and a silent auction, the money raised will go towards ACWW’s Pennies for Friendship. So it’s time to put on your creative hats and show how imaginative you can be.
Give the Gift of Reading – Books for Children in Chennai
As an initiative from ACWW’s Area Presidents, it has been suggested that ACWW members who are going to the 2013 Triennial Conference, take one or two reading books in the English language with them in their luggage. English is taught in Chennai as a second language. Members are also asked to take a small pack of new school supplies for children, age 4 – 14, such as notebooks, pencils, erasers, biros and rulers. Some of the children work for part of the day in a quarry and attend school afterwards; such is their desire for learning.
The second United Nations Millennium Development Goal states that every child, girls and boys alike, throughout the world is entitled to a primary education. ACWW can help achieve this goal through the simple gesture outlined above. Reading is the foundation of any education and books play a vital role in the educational development of all children. Those not able to travel to Chennai may like to contribute these gifts, by asking a friend travelling there to take a book on their behalf. One or two books will not burst your luggage allowance, but it will make a big difference to the many children, who deserve all the help we can give.
You can download stickers for your donated books here. This lets the children know where their books have come from!
IMPORTANT: Please note that books etc. should not be sent to ACWW’s Central Office. They should be taken with you to the Conference or given to a friend who is going. They may also be sent in advance, at your own cost, to
ACWW Triennial Conference
Society of Daughters Mary Immaculate
St Thomas Mount
Madras – 600016
All donations will be given to the children, who are in the care of DMI. Many thanks.
Circulars for Voting Member Societies
ACWW voting member societies should have received the following Circulars
Circular 1, ‘Nominations for Officers and Chairman of Specified Committees' RELEASED NOVEMBER 2011, DEADLINE PASSED
Circular 1(a) Nominations for Members of Specified Committee’ RELEASED SEPTEMBER 2012,DEADLINE PASSED
RECALL Circular 1(a) Nominations for Members of Specified Committee’ RELEASED APRIL 2013
Circular 2, ‘Call for Resolutions and Recommendations’. RELEASED NOVEMBER 2011, DEADLINE PASSED
Circular 3, ‘Text of Resolutions and Recommendations and Call for Amendments’ RELEASED DECEMBER 2012, DEADLINE PASSED
Circular 3(a), ‘Amendments to Resolutions and Recommendations’ RELEASED APRIL 2013
Circular 4, ‘Bio-data of Officers and Specified Committee Chairmen’ RELEASED DECEMBER 2012
Circular 5, ‘Call for Society Triennial Reports’ RELEASED DECEMBER 2012 / DEADLINE 2ND APRIL 2013
This circular instructs societies to write a report for the Triennial Conference Report booklet. Ask yourself what has our society accomplished this triennium, what special events have we held, or what special projects have we supported. This report will be due no later than 2nd April 2013.
Circular 6, ‘Call for Invitations to host Triennial Conference 2019’ RELEASED APRIL 2013
Circular 7, ‘Conference Information and Request for Greetings’ RELEASED JULY 2013
Circular 8, ‘Budget Estimate for next Triennium’ RELEASED JULY 2013
Delegation and Proxy Forms for Voting at Conference RELEASED FEBRUARY 2013
Delegation Forms DEADLINE: 14th JUNE 2013
Proxy Forms DEADLINE: 16th AUGUST 2013
Postal Voting Ballot Papers RELEASED FEBRUARY 2013, DEADLINE:13TH SEPTEMBER 2013
If you have not been made aware of these documents, please contact your Society President. As always London Central Office and Jo Almond, Triennial Committee Conference (TCC) Chairman, are available to answer further questions.